PTA Job Descriptions

 

President

  • Oversees and coordinates the work of the executive board to run a PTA effectively

  • Presides at PTA board and association meetings

  • Serves as the official contact, communicator and representative of the PTA

  • Designated as an authorized signer for PTA checks, contracts and authorizations for payment

  • Serves as ex-officio member of all committees except the nominating committee

  • Works with other PTA leaders to connect families, school and community to support student success

    Download job description

Executive Vice President

  • Right hand (wo)man to the President

  • Manages hospitality for Board and General meetings

  • Assists President with duties as needed

    Download job description

Secretary

  • Takes minutes at board and association meetings

  • Co-signs formal papers with president: authorizations for payment, resolutions and formal letters

  • Handles PTA correspondence as directed by the president

  • Maintains and preserves PTA records and important documents to pass on at the end of the term

    Download job description

Treasurer

  • Maintains permanent records to track unit funds and financial transactions

  • Chairs budget committee and prepares annual budget for adoption by the association

  • Pays all PTA bills as authorized by board or association

  • Prepares reports for every board and association meeting and an annual financial report

  • Ensures taxes and reports required by PTA bylaws, insurance or federal and state governments are completed and submitted by the due dates

    Download job description

Ways and Means

  • Director of Rancho Cañada's Jog-a-Thon

  • Coordinates with committee chairs to ensure successful fundraising events

    Download job description

Vice President, Programs

  • Oversees all program committee chairs which may include Assemblies, Hoedown, Book Fair, STEAM Night, Teacher Appreciation, etc.

  • Coordinates with committee chairs to ensure successful programs

    Download job description

Vice President, Risk Management

  • Verify insurance, district and contract requirements for PTA programs and assemblies

  • Coordinates with program chairs and vendors to ensure compliance 

Vice President, Membership

  • Plans and leads annual PTA membership drive [~July-Nov]
  • Coordinates membership incentives
  • Promotes membership on campus and online
  • Solicits business sponsorships and/or coordinates with committee chair for sponsorship
    Download job description

Vice President, Communications

  • Maintains PTA website, including online store

  • Coordinates social media posts for Instagram & Facebook for PTA and school events

    Download job description

Auditor

Historian

Parliamentarian

 

Nominating Committee

  • 5 members and 2 alternates are elected at the January General Meeting, individuals may not serve two years in a row
  • Contact potential nominees and share the outcome with the committee 
  • Compile a slate of officers that reflects a school community and submit it at least 28 days before elections
  • Advise nominees to attend the election meeting and the installation of officers

 

Room Parents

  • Work closely with the classroom teacher
  • Distribute information to class parents from the teacher, PTA and school
  • Attend PTA General Meetings when possible to stay up-to-date on PTA activities
  • Coordinate Teacher Appreciation efforts for your class
  • Plan class parties in collaboration with the classroom teacher
    Download job description